Organize, coordinate, schedule and perform office functions at a large comprehensive high school; serve as secretary to the Principal and coordinate communications between administrators, District and site personnel, parents, students and the general public; train and provide work direction to clerical personnel and others as assigned.
School Secretary II-High School incumbents perform a variety of clerical and secretarial duties in a large high school with a larger number of faculty, student body enrollment and educational programs. School
-
Organize, coordinate, schedule and perform a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations at a large high school; prioritize and schedule duties and assignments to assure efficiency and effectiveness and meet established time lines
-
Serve as secretary and provide administrative assistance to the Principal; make, schedule and arrange appointments, meetings and conferences; take and transcribe dictation as required.
-
Coordinate and facilitate communications between District and site personnel, parents, students, school and community organizations and the general public
-
Communicate with a variety of site and District personnel and administrators to coordinate school operations and maintenance, resolve conflicts and issues and exchange information as appropriate
-
Perform secretarial duties for the Principal, assisting with routine administrative matters as appropriate; independently compose letters, memoranda and other materials
-
Assist the Principal in the preparation and maintenance of financial, statistical and narrative reports; research, compile and organize information
-
Initiate budget preparation; work with Department Chairpersons in preparing individual budgets to meet needs; prepare forms and assist the Principal in preparing and monitoring budget
-
Process purchase orders; assist Department Chairpersons with adjustments and with making transfers; review computer print-out and balance accounts to assure accuracy
-
Type from notes, rough draft or verbal instructions a variety of written materials including correspondence, bulletins, memoranda, calendars, requisitions, records, reports and evaluations.
-
Compile and organize information for the Principal; compose and respond to routine correspondence; open, sort, review and route mail
-
Coordinate and assist with special events for the high school; assist in selection of personnel and program; assure adherence to legal requirements and Board policies; maintain budget; work with and assist personnel assigned to the event
-
Train and provide work direction to clerical personnel, student assistants and others as assigned.
-
Operate a variety of business and office machines including typewriter, calculator, computer, copiers, and communications equipment
-
Order a wide variety of equipment, materials, supplies and special items requested by faculty; assure receipt and proper distribution
-
Answer phones and greet visitors; take and relay messages; provide information to students, parents, faculty and site personnel; interpret, apply and explain District policies and school procedures and regulations
-
Comply with medication administration protocol designated by Hopkins County Health Department and HB 126
-
Maintain regular and predictable attendance
-
Adhere to the professional code of ethics
-
Successfully utilize technology as appropriate in job function
-
Perform related duties as assigned
-
School office terminology, practices and procedures
-
Modem office practices, procedures and equipment
-
Financial and statistical record-keeping techniques
-
Health and safety regulations
-
Correct English usage, grammar, spelling, punctuation and vocabulary
-
District organization, operations, policies and objectives
-
Oral and written communication skills
-
Interpersonal skills using tact, patience and courtesy
-
Telephone techniques and etiquette
-
Budget preparation and control
-
Operation of standard office machines
-
Applicable sections of the Kentucky Administrative Regulations and other applicable laws
-
Letter and report writing skills
-
Perform a wide variety of clerical and secretarial duties to coordinate school office activities and assist the Principal in a variety of administrative matters
-
Perform public relations and communications services for the Principal
-
Maintain accurate financial and statistical records
-
Add, subtract, multiply and divide quickly and accurately
-
Understand and follow oral and written directions
-
Compose correspondence independently
-
Type at an acceptable rate of speed
-
Complete work with many interruptions
-
Work independently with little direction
-
Establish and maintain cooperative and effective working relationships with others
-
Learn, interpret, apply and explain rules, regulations, policies and procedures
-
Operate a variety of office machines including typewriter, calculator and copiers
-
Maintain good public relations with students, parents, teachers and the public
-
Meet schedules and time lines
-
Plan and organize work
-
Train and provide work direction to others
-
Compile and maintain accurate records, verify data and prepare reports
-
Work confidentially with discretion
-
Communicate effectively both orally and in writing